Hotel Administrative Assistant
Just Cruis'n Recruitment Inc.
PURPOSE
This position is responsible to provide administrative duties to the Hotel Director.
* Performs administrative duties such as screening telephone calls, answering and sending emails, making and coordinating appointment, scheduling meetings, i.e., managing his/her calendar
* Maintains a filing system.
* Responsible to take minutes at meetings.
* Makes copies of correspondence or printed materials as required by the Hotel Director, and distributes to respective Department Heads.
* Sends, receives and distributes emails and fax messages if required.
* Provides a prioritize list of meetings, emails and telephone calls per day for the Hotel Director’s review and response.
* Keeps Hotel Director inform of outstanding issues as they may arise throughout the day by utilizing the ticker filing system. Coordinates and arranges meetings, prepares agendas, reserves and prepares meeting facilities prior to meetings. Records and transcribes minutes of meeting and distribute accordingly to the respective parties/group.
* Communicates instructions or requests of the Hotel Director to various individuals and/or departments to obtain or relay information.
* Reads and routes incoming email. Locates and attaches appropriate file to correspondence needing to be answered by the Hotel Director. Composes routine letters and correspondence to guests from the Hotel Director.
* Reviews the Attention to Detail cards and sends the guest appropriate letter/correspondence.
* Conducts research, and compile information to prepare reports fro the Hotel Director’s review.
* Review’s guest’s comments and rating reports. Compiles analysis and report for meetings.
* Prepares the Hotel Director’s voyage report.
HIRING REQUIREMENTS
* Excellent communication skills, ability to communicate tactfully and effectively with guests, department heads foresee and resolve problems and negotiate resolutions.
* Working knowledge of computers, Internet access, and the ability to navigate within a variety software packages such as Excel, Word, and Adobe Page Maker or related programs.
* Completion of high school or GED required; university degree preferred.
Contact Us
Just Cruis'n Recruitment Inc.
1-514-671-0776 (phone) Office
E-Mail: resumes@cruiseshipemployment.ca
This job was posted 30+ days ago, and has expired.
